solutions / live captioning
Live captioning services for accessible multilingual meetings and events
Live captioning displays spoken content as text in real time, so participants can follow discussions as they happen. We provide professional live captioning delivered by experienced captioners and supported by reliable captioning platforms. This allows your teams, clients and audiences to engage fully, whether they are attending remotely or in person.
Trusted by global organisations for professional live captioning and accessibility support
How to ensure your meetings and events remain accessible and easy to follow
Ensure every participant can follow, engage and review discussions in real time, no matter their location or needs.
Bad
Participants struggle to follow discussions, especially in large meetings, technical presentations or fast-paced conversations.
Good
Live captions display spoken content as text during the meeting or event, allowing participants to follow the discussion as it happens.
Why it matters
Participants remain engaged and can understand the content without missing key information.
Bad
Participants who are deaf or hard of hearing or attending in challenging listening environments may not be able to follow the discussion fully.
Good
Live captioning provides on-screen text so spoken content is accessible to all participants.
Why it matters
You support inclusive communication and ensure broader participation across your organisation and audience.
Bad
Audio quality, background noise or technical limitations make it difficult for remote participants to follow discussions.
Good
Live captions provide an additional way to follow spoken content, regardless of audio quality or location.
Why it matters
Participants can engage fully in meetings, webinars and virtual events.
Bad
Meeting recordings are difficult to review because spoken content is not searchable or easy to follow.
Good
Live captions can be saved and used alongside recordings for future review.
Why it matters
Participants can revisit discussions and access information more easily.
Bad
Meetings and events do not meet accessibility expectations or internal accessibility standards.
Good
Live captioning supports accessibility requirements across meetings, webinars and public events.
Why it matters
Your organisation demonstrates its commitment to accessible and inclusive communication.
Why choose us
Live captioning requires experienced professionals, appropriate technology and careful coordination. We provide reliable captioning services so that spoken content is captured accurately and made accessible to all participants in real time.
Human expertise supported by intelligent technology
- Live captioning delivered by professional captioners, supported by captioning platforms and AI-assisted tools where appropriate
- Technology improves delivery speed and workflow efficiency while human expertise ensures clarity and accuracy
- Flexible delivery options depending on your accessibility, timeline and event requirements
- Consistent captioning across recurring meetings, webinars and organisational events
Reliable captioning platforms and delivery
- Support for major meeting and webinar platforms, including Microsoft Teams, Zoom and Webex
- Caption display options suited to your event format and accessibility requirements
- Remote and on-site captioning delivery available depending on your needs
- Technical coordination to ensure smooth integration with your event setup
Structured coordination and technical support
- Clear planning and coordination before your meeting or event
- Dedicated support to confirm requirements, terminology and platform setup
- Reliable delivery aligned with your schedule and event format
- Ongoing support for recurring meetings, accessibility programmes and global events
What our clients say
I find The Translation People, thoroughly professional and approachable, they react immediately to requests and provide a full and comprehensive service, which for me is valuable to the success of my end product and service. I would fully recommend The Translation People to all who are considering their services. They produce an excellent service year on year, thank you.
technology
Platforms and formats we support
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Video conferencing platforms
including Microsoft Teams, Zoom, Webex and Google Meet
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Webinar and virtual event platforms
including ON24, GoTo Webinar and other broadcast environments
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Remote and hybrid meeting environments with integrated caption display
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On-site events, conferences and presentations requiring live caption display
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Caption output formats
for recordings, transcripts and accessibility documentation
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Custom platforms and enterprise communication environments
technology
Platforms and formats we support
-
Video conferencing platforms
including Microsoft Teams, Zoom, Webex and Google Meet
-
Webinar and virtual event platforms
including ON24, GoTo Webinar and other broadcast environments
-
Remote and hybrid meeting environments with integrated caption display
-
On-site events
conferences and presentations requiring live caption display
-
Caption output formats
for recordings, transcripts and accessibility documentation
-
Custom platforms and enterprise communication environments
What meetings and events can we support?
We provide live captioning for internal and external meetings, webinars and events, so participants can follow spoken content clearly in real time. This supports accessible communication across locations, formats and audiences.
Business meetings and internal communication
• Team meetings and departmental discussions • Executive and leadership meetings • Company-wide briefings and town halls • Training sessions and internal presentations
Accessibility and compliance-related captioning
• Meetings requiring accessibility support • Public sector and regulated environments • Accessibility programmes and initiatives • Events where captions are required for participants
Webinars and virtual events
• Live webinars and online presentations • Virtual conferences and panel discussions • Customer and partner events • Product launches and announcements
Recorded content and post-event use
• Captioning for recorded meetings and webinars • Caption files for video recordings • Transcripts for internal or external use • Documentation and accessibility records
Hybrid and in-person events
• Conferences and live events • Workshops and seminars • Public events and presentations • Events with both on-site and remote participants
Don’t see your meeting listed? We can advise on the most appropriate live captioning approach based on your format, platform and accessibility requirements. Contact us and learn how we can help.
How we deliver live captioning
Our live captioning process converts speech into clear, real-time captions so participants can follow discussions without barriers.
Step 1 Share your event details
Tell us about your meeting or event, including platform, timing, subject matter and accessibility requirements. We confirm availability and recommend the most appropriate live captioning approach based on your format and participants.
Step 2 We prepare your captioning delivery
We assign experienced captioners suited to your subject matter and event type. Where available, captioners review your materials, terminology and agenda in advance. We coordinate platform setup and caption display to ensure compatibility with your meeting or event environment.
Step 3 We deliver live captioning in real time
Our captioners capture spoken content as it happens, displaying captions clearly for participants throughout the meeting or event. Captioning is delivered through your meeting platform or an integrated caption display, supporting both remote and in-person participants.
Step 4 Review and follow-up
After your event, we can provide caption files or transcripts if required. We welcome feedback and remain available to support recurring meetings, accessibility programmes and future events with consistent live captioning.
We work in many industries
FAQ about live captioning
How does live captioning work?
Live captioning converts spoken content into on-screen text during meetings and events. Professional captioners listen to the discussion and produce captions in real time using specialised captioning platforms. Participants can read the captions alongside the live audio, whether they are attending remotely or in person.
Can you provide live captioning for Microsoft Teams, Zoom and other platforms?
Do you use human captioners, AI captioning or both?
Can you support live captioning at short notice?
Can live captioning be used for accessibility compliance?
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Make your meetings and events accessible with professional live captioning
